1. Scope of This Privacy Policy
This Privacy Policy applies to VexYra Executive and its related websites, web applications, account systems, trial services, subscription services, support channels, and other features that link to or incorporate this Privacy Policy.
VexYra Executive is a business management and executive command-center platform designed for CEOs, founders, executives, managers, business leaders, and authorised business users.
This Privacy Policy explains how VexYra handles personal information and certain business-related information processed through the platform.
If you access or use VexYra Executive on behalf of a company, organisation, or other legal entity, you represent that you are authorised to do so and to provide information to us on that entity's behalf.
2. Information We Collect
Depending on how you use VexYra Executive, we may collect or process the following categories of information.
2.1 Account and identity information
- Name or display name.
- Email address.
- Account and user identifiers.
- Authentication-related information.
- Profile information you choose to provide.
- Company, organisation, role, or designation information.
2.2 Business information
Because VexYra Executive is designed for business management, you may voluntarily enter information concerning your business, including:
- Company information.
- Business goals and objectives.
- Tasks and execution information.
- Business decisions.
- Meetings and meeting-related information.
- Sales and customer information.
- Financial and performance information.
- People and employee-related information.
- Risk information.
- Analytics and operational information.
- Other information that you intentionally enter into the platform.
2.3 Technical information
We may automatically receive technical information necessary to operate, secure, maintain, and improve the service, including:
- IP address and network information.
- Browser type and version.
- Device and operating system information.
- Pages and features accessed.
- Dates and times of access.
- Authentication and security events.
- Error, diagnostic, and performance data.
2.4 Payment and subscription information
When you purchase a VexYra Executive subscription, we may process information necessary to identify and administer your subscription, including the selected plan, subscription status, transaction status, billing status, payment status, and relevant transaction identifiers.
Payment card credentials may be processed directly by the applicable payment service provider rather than being stored by VexYra Executive.
2.5 Communications
If you contact VexYra, we may process the information contained in your communication, including your name, email address, enquiry, attachments, and other information you voluntarily provide.
3. How We Collect Information
We may collect information when you:
- Create a VexYra Executive account.
- Sign in to your account.
- Start or use the 30-day trial.
- Purchase a monthly or yearly subscription.
- Use features of VexYra Executive.
- Enter business or organisational data.
- Contact support or submit an enquiry.
- Visit or interact with our website.
- Participate in service-related communications.
Some information may also be generated automatically through authentication, application logs, security mechanisms, cookies, local storage, and similar technologies.
4. How We Use Information
We may process information for purposes necessary to provide and operate VexYra Executive, administer accounts and subscriptions, maintain security, comply with applicable law, and otherwise operate our business.
| Purpose | Examples |
|---|---|
| Account management | Creating accounts, authentication, maintaining profiles, and managing access. |
| Service delivery | Providing dashboards, goals, tasks, decisions, meetings, sales, customers, finance, people, risks, analytics, and related functionality. |
| Trial administration | Starting, calculating, monitoring, and ending the 30-day trial period. |
| Subscription management | Managing monthly and yearly plans, subscription status, access periods, renewals, and billing records. |
| Security | Preventing fraud, abuse, unauthorised access, and security incidents. |
| Service improvement | Diagnosing errors, improving reliability, performance, usability, and functionality. |
| Communications | Sending account, security, transaction, service, and support communications. |
| Legal compliance | Meeting applicable legal, regulatory, accounting, taxation, dispute resolution, and enforcement requirements. |
5. 30-Day Trial and Subscription Information
VexYra Executive provides eligible newly registered users with a 30-day trial, subject to the terms and conditions applicable to the service.
To administer the trial, VexYra may process information such as the account creation date, trial start date, trial end date, account status, and relevant subscription information.
Trial information may be used to calculate and display the remaining trial period, determine whether trial access remains available, and apply applicable restrictions after the trial expires.
If you purchase a subscription during or after the trial, your account information may be updated to reflect the selected subscription plan and applicable subscription period.
The 30-day trial is provided subject to eligibility and the applicable VexYra Executive terms. Trial access does not create a permanent right to use the service without a paid subscription.
VexYra may maintain records relating to trial eligibility and subscription history where reasonably necessary to prevent abuse, administer subscriptions, maintain records, or comply with applicable law.
6. Payments and Payment Providers
VexYra Executive may use third-party payment processors to process subscription payments.
When you initiate a payment, the applicable payment provider may collect and process payment information under its own privacy policy and terms.
VexYra may receive transaction information necessary to confirm and administer your subscription. This may include transaction identifiers, payment status, amount, currency, selected plan, and payment method information.
Where payment credentials are handled directly by the payment provider, VexYra does not intentionally store complete payment-card credentials such as the full card number or card security code in its own application database.
Payment processing remains subject to the applicable payment provider's terms, privacy policy, security practices, and applicable financial regulations.
7. Authentication, Hosting and Service Providers
VexYra Executive may use third-party technology and infrastructure providers to operate portions of the service.
These providers may support authentication, databases, cloud infrastructure, hosting, payments, communications, security, monitoring, analytics, and other technical services.
VexYra Executive uses Firebase-related services for authentication and application data functionality. Depending on the configuration of the service, Firebase may process account identifiers, authentication information, database records, technical information, and security-related information.
Third-party providers may process information under their own terms and privacy policies and, where applicable, under contractual arrangements with VexYra.
You should review the privacy practices of relevant third-party providers where their services directly participate in your use of VexYra Executive.
8. Sharing and Disclosure of Information
VexYra does not sell personal information as a commercial commodity.
We may disclose or provide access to information in the following circumstances:
- Service providers: where necessary to operate hosting, authentication, payments, infrastructure, communications, security, analytics, or other services.
- Legal requirements: where required or permitted by applicable law, regulation, legal process, court order, or lawful governmental request.
- Security and fraud prevention: where reasonably necessary to detect, investigate, prevent, or address fraud, abuse, security incidents, or unlawful activity.
- Business transactions: in connection with an actual or proposed merger, acquisition, financing, restructuring, sale, transfer, or similar business transaction, subject to applicable law.
- With your direction: where you request or authorise disclosure.
We seek to limit information shared to what is reasonably necessary for the relevant purpose.
9. Business Data Entered Into VexYra Executive
VexYra Executive allows customers to enter information relating to their business and operations.
Such information may relate to the customer, the customer's organisation, employees, contractors, customers, suppliers, partners, or other third parties.
If you submit information relating to another individual, you are responsible for ensuring that you have the appropriate authority, notice, consent, lawful basis, or other permission required to provide and use that information through VexYra Executive.
Customers should not enter information into VexYra Executive where doing so would violate applicable law, contractual obligations, confidentiality requirements, intellectual property rights, or privacy rights.
VexYra Executive is a business-management platform and should not be used to store highly sensitive information unless the relevant service documentation expressly permits such use.
10. Information Security
VexYra takes reasonable technical and organisational measures designed to protect information against unauthorised access, alteration, disclosure, loss, misuse, or destruction.
Depending on the service and type of information involved, security measures may include authentication controls, access restrictions, secure transmission, application controls, logging, monitoring, and restricted administrative access.
However, no website, application, database, transmission method, or internet-connected system can be guaranteed to be completely secure.
You are responsible for maintaining the confidentiality of your account credentials and for notifying VexYra promptly if you believe your account has been compromised.
11. Data Retention
VexYra may retain information for as long as reasonably necessary to provide the service, maintain business and transaction records, resolve disputes, enforce agreements, prevent abuse, comply with legal obligations, and protect legitimate business interests.
Retention periods may vary depending on the type of information and the purpose for which it was collected.
When information is no longer required for a legitimate purpose, it may be deleted, anonymised, aggregated, or otherwise securely disposed of, subject to applicable legal, accounting, security, backup, and operational requirements.
Backup systems may retain information for a limited additional period until the applicable backup cycle results in secure deletion or overwriting.
12. Privacy and Data Protection Rights
Depending on your location and the laws applicable to your personal information, you may have certain privacy and data protection rights.
Depending on applicable law, these may include the right to:
- Request information about how your personal information is processed.
- Request access to personal information held about you.
- Request correction of inaccurate or incomplete information.
- Request deletion where legally applicable.
- Withdraw consent where processing is based on consent.
- Request information about applicable processing activities.
- Raise a privacy complaint or grievance.
These rights are subject to applicable law and may not apply in every circumstance. Certain information may need to be retained to satisfy legal, accounting, security, fraud-prevention, contractual, or other lawful requirements.
Where applicable law provides a right to withdraw consent, withdrawing consent does not affect the lawfulness of processing carried out before the withdrawal.
You may contact VexYra using the contact information provided below to submit a privacy-related request.
13. Cookies and Similar Technologies
VexYra Executive may use cookies, local storage, session technologies, or similar mechanisms where necessary to operate the website and application, maintain sessions, remember preferences, improve security, support functionality, and understand service usage.
Certain technologies may be provided by third-party services used by VexYra.
Depending on your browser and jurisdiction, you may be able to control certain cookies through your browser settings. Disabling necessary technologies may affect some functionality of VexYra Executive.
14. Children's Privacy
VexYra Executive is a business-oriented service and is not directed toward children.
We do not knowingly design the service to collect personal information from children for purposes unrelated to providing the service.
If you believe that a child has provided personal information to VexYra in circumstances where such collection is not permitted, please contact us so that the matter can be reviewed and appropriate action can be taken.
15. International Processing and Transfers
Depending on the infrastructure and third-party services used to operate VexYra Executive, information may be processed or stored in countries other than the country where you reside.
Where applicable law imposes requirements concerning international transfers or cross-border processing, VexYra will take measures required by that law.
Technology providers involved in delivering VexYra Executive may operate infrastructure across multiple jurisdictions, subject to applicable legal requirements and contractual safeguards.
16. Changes to This Privacy Policy
VexYra may update this Privacy Policy from time to time to reflect changes in our services, technology, business practices, applicable law, regulatory requirements, or security practices.
When changes are made, the effective date shown at the beginning of this Privacy Policy may be updated.
Where required by applicable law, VexYra may provide additional notice or obtain consent for material changes.
You should periodically review this page for the current version of the Privacy Policy.
17. Contact, Privacy Requests and Grievances
If you have a privacy question, concern, data-access request, correction request, deletion request, or complaint relating to VexYra Executive's handling of personal information, please contact VexYra through the official contact channel.
For account-related requests, please provide sufficient information for VexYra to identify the relevant account and understand your request.
For security reasons, do not send passwords, payment-card numbers, authentication codes, API keys, or other sensitive credentials through ordinary email or contact forms.
For questions or privacy-related requests, please visit the official VexYra contact page.
Go to VexYra ContactVexYra may request reasonable information necessary to verify the identity of a person making a privacy request before disclosing, correcting, or deleting personal information.
18. Important Legal Notice
This Privacy Policy describes VexYra Executive's intended privacy and data-handling practices. It is not legal advice and does not create rights beyond those provided by applicable law.
VexYra may update this Privacy Policy as its services, infrastructure, business model, data practices, or legal obligations evolve.
If any provision of this Privacy Policy conflicts with a mandatory requirement of applicable law, the mandatory legal requirement will prevail to the extent of that conflict.